Last updated: 20 October 2026
At Kubik Properties we process your personal data confidentially and in accordance with Regulation (EU) 2016/679, the General Data Protection Regulation (GDPR), and Spanish Organic Law 3/2018 on the Protection of Personal Data and the Guarantee of Digital Rights (LOPDGDD). This policy explains who processes your data, for what purposes, on what legal basis, for how long and what rights you have.
1. Data controller
- Controller: Capa Realty Group, S.L. (trading name: Kubik Properties)
- Tax ID (CIF): B72504657
- Registration details: registered with the Málaga Companies Register (Registro Mercantil), volume 6228, folio 139, sheet MA-169658, entry 1
- Registered office: Calle Larios 4, first floor, 29005 Málaga, Spain
- Telephone: +34 669 113 832
- Data protection contact: administracion@kubikproperties.com
2. The data we process
We process the data you provide to us through web forms, email, telephone, WhatsApp, property portals or in person, as well as the data generated during your relationship with us:
- Identification and contact details: name, surname, Spanish identity document or foreigner identity number (DNI/NIE), telephone number, email address and postal address.
- Property and transaction details: address, features, cadastral reference, price, and Land Registry and encumbrance documentation.
- Financial and creditworthiness information, where necessary for the transaction (for example, in lettings, sales and purchases or investments).
- Information required under anti-money laundering legislation: identification, beneficial ownership, source of funds and professional activity.
- Search or investment preferences that you share with us.
If you provide us with data relating to third parties (for example, other co-owners), you confirm that you have informed them and have their authorisation.
3. Why we use your data and on what legal basis
| Purpose | Legal basis (Article 6 GDPR) |
|---|---|
| To deal with your enquiries, requests for information, viewings and valuations. | Taking steps at your request prior to entering into a contract (Article 6(1)(b)). |
| To provide the services you have engaged us for: acting as intermediary in sales, purchases and lettings, letting management, property portfolio management and advice on investment transactions (mortgage-backed loans, auctions, assignments of winning bids, land and hotels). | Performance of a contract (Article 6(1)(b)). |
| To comply with legal obligations: tax, accounting and anti-money laundering obligations (Spanish Law 10/2010). | Legal obligation (Article 6(1)(c)). |
| To send you information about properties, investment opportunities and Kubik services that match your profile. | Your consent (Article 6(1)(a)) or, if you are already a client, our legitimate interest in offering services similar to those you have engaged (Article 21(2) of the Spanish Information Society Services Act, LSSI). You may object at any time. |
| To manage our relationships with property owners, partner agencies and suppliers. | Legitimate interest in managing our business (Article 6(1)(f)). |
We do not make automated decisions or carry out profiling that produces legal effects concerning you.
4. How long we keep your data
- Enquiries that do not lead to a contract: until they have been dealt with and, at most, for two years from the last contact, unless you ask us to delete them sooner.
- Clients: for the duration of the relationship and, thereafter, for the statutory periods: six years for commercial records (Spanish Commercial Code), four years for tax records and ten years for anti-money laundering records.
- Marketing communications: until you withdraw your consent or object.
Once these periods have expired, the data will be blocked and subsequently erased.
5. Who we share your data with
We do not sell or transfer your data. We only disclose it where necessary:
- To the other party to the transaction, notaries, land registries, financial institutions, loan servicers and legal professionals involved, to the extent necessary to complete it.
- To partner agencies, where the transaction is carried out jointly and with your knowledge.
- To public authorities, courts, the Spanish Tax Agency and SEPBLAC (the Spanish financial intelligence unit), where required by law.
The suppliers that provide services to us also have access to the data as data processors, under contracts that guarantee confidentiality: property management software (CRM), web hosting, email and cloud storage, and tax and accounting advisers.
6. International transfers
Some technology providers (email, cloud or form services) may process data outside the European Economic Area. In such cases, we only work with companies certified under the EU-US Data Privacy Framework or that offer the standard contractual clauses approved by the European Commission.
7. Your rights
You may at any time exercise your rights of access, rectification, erasure, objection, restriction of processing and portability, and withdraw any consent given, without affecting the lawfulness of processing carried out beforehand. To do so, please write to administracion@kubikproperties.com or by post to the address above, stating the right you wish to exercise. Should we have any doubt as to your identity, we may ask you to verify it.
We shall reply within one month. If you consider that your request has not been handled properly, you may lodge a complaint with the Spanish Data Protection Agency (www.aepd.es).
8. Minors
Our services are not intended for persons under 18 years of age. Should we become aware that we have received data from a minor without the authorisation of their parents or guardians, we shall delete it.
9. Security
We apply appropriate technical and organisational measures to protect your data against loss, misuse or unauthorised access, and we require the same of our suppliers.
10. Changes to this policy
We may update this policy to reflect changes in the law or in our business. The date of the latest update is shown at the top of this page.
Please also see our legal notice and our cookie policy (in Spanish).
This English version is provided for information purposes. In the event of any discrepancy, the Spanish version shall prevail.